The Executive Assistant will support senior leadership by managing schedules, preparing communication, coordinating meetings, and handling sensitive information while ensuring efficient office operations.
Job Summary:
Digitals AI Inc. is looking for a sharp, reliable, and proactive Executive Assistant to support our senior leadership team. This role involves high-level administrative support, cross-border coordination, and frequent travel. The ideal candidate is detail-oriented, maintains strict confidentiality, and thrives in a fast-paced, dynamic environment.
Key Responsibilities:
- Manage executives’ calendars, travel schedules, and meetings
- Prepare reports, presentations, and executive communications
- Organize and coordinate domestic and international meetings and events
- Handle sensitive information with discretion
- Screen calls, emails, and communication on behalf of executives
- Act as liaison between executives and internal/external partners
- Ensure follow-ups on key deliverables and strategic initiatives
- Travel with or on behalf of executives for meetings and events (30–40%)
- Support logistical tasks, errands, and occasional personal coordination
- Oversee office needs such as vendors and supplies (as applicable)
- Conduct research and provide project support
- Bachelor’s degree or equivalent experience
- Minimum 3 years supporting senior or C-level executives
- Strong command of English (written and verbal)
- Proficient in Microsoft Office, Google Workspace, Zoom, and Slack
- Excellent organizational and time management skills
- High level of discretion and accountability
- Ability to travel frequently (30–40%) – must have a valid passport
- Experience with project management tools (e.g., Asana, Trello, Monday.com)
- Familiarity with startups or tech environments
- Knowledge of CRM platforms (e.g., Salesforce, HubSpot)
- Competitive salary and performance-based bonuses
- Medical, dental, and vision insurance
- Paid vacation, holidays, and sick leave
- Travel allowances and accommodations
- Learning & development programs
- Exposure to high-level strategic work and global operations
Top Skills
Asana
Google Workspace
Hubspot
MS Office
Monday.Com
Salesforce
Slack
Trello
Zoom
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